Ben Uri’s Privacy and data protection
This information covers how we collect information about you and what we do with this information. You can also find information about the cookies we use.
1. Your rights under UK and EU data protection legislation
The Board of Ben Uri are the data controllers of your information under the Data Protection Act 1998. All Ben Uri staff and representatives must be aware and comply with the Data Protection Act 1988 and/or guidance from the Information Commission when they collect or handle data about an individual.
2. Types of data we collect
We will only collect information that is needed to help us carry out the legitimate purposes of our work. We will always ask you for permission to collect any information about you and explain how we will use the data that you supply to us. We will not pass unauthorised information to any third parties without your consent.
Please be aware that you will be required to provide information when using services such as Paypal, to order books from Ben Uri, to become a Friend of Ben Uri, and when using Just Giving to make a donation to Ben Uri. The information that you provide when using these services will not be used without your consent. You can find out more about how third party providers protect your information by going to their website.
You can contact us to amend or remove any data you send to us. To request the deactivation of your account, please contact us stating your request, your name, user name, email address and telephone number. We will respond in a timely manner.
3. How we will use your data/information
We will only use the information you provide to us to improve the services that we offer to you or to deliver goods and services that you have ordered through Ben Uri.
3.1 Third party use of data
If we pass data to a third party, we will only do so with your consent and we will ensure that a written contract is in place that states that the agent must adhere to the Data Protection Act. We will ensue security measures are in place that protect the information transferred.
If we receive requests for data based on a legal requirement such as from the police, we will ask, if possible, for requests to be put in writing, before data is disclosed.
4. Opting out of our mailing list
You may opt out of receiving our marketing materials by emailing Ben Uri with the word 'UNSUBSRIBE' in the subject field. Alternatively, please contact us and ask to be taken off our mailing list.
5. Storing and protecting information about you
Ben Uri will ensure that we store all personal data in a secure and safe manner and that all Ben Uri staff, contractors and representatives will be responsible for ensuring the safety of all data.
1.1.1 We will ensure that all manual files and databases will be kept up-to-date and will have an agreed archiving policy. We will check and keep regular maintenance of this data and discard data when necessary.
1.1.2 We will ensure that employees and representatives protect individuals' data from accidental disclosure and that they know they have a legal duty to ensure they do not:
22.214.171.124 give passwords to other people, who will then have access to the data
126.96.36.199 recycle reports that contain personal data
188.8.131.52 leave data in a public place or that is easily accessed by unauthorised personnel, for example left about on laptops or in files either in or out of the office, where they can be accessed.
a. Ben Uri uses Google Analytics cookies
Ben Uri uses Google Analytical cookies, which collect data on the number of users and visitors we have to our website. We collection information about our visitors so we can find out what our users like, which helps us develop new and better focussed products and services. This information is anonymous and does not reveal any personal information about users. Find out more about Google Analytics cookies.
b. Other third party cookies
c. How to change your cookie settings
Most cookies are harmless and aid your web browsing experience, but if you wish to switch these off, or be told when a cookie is being sent to you, go to the settings or tools on your browser. This will be different for every browser, so go to the ‘Help’ section if you cannot find this information.
Some websites or website functionality may not work properly without cookies. Check the cookies information given by the website provider before switching off all cookies.
d. More about cookies
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7. Links to other websites
For instance you can find out more about how payment service Paypal.
8. Changes to this privacy notice
If you have any questions or can’t find what you are looking for, please contact us.
10. Date created and modified
- Document created: 4 July 2012
- Date modified: 17 July 2012